HRMS is an important part of an intranet. Being one of the busiest and most influential departments in every business, giving the necessary priority to HR functions is inevitable. An HR portal is a more elaborate version of the standard HR portal that delivers more sophisticated and intelligent abilities.
When trying to select HR software for your company, it is very easy to get lost in the endless search pages of all the options, including custom-built, out of the box, etc. To choose the right HRMS, it’s best to outline the criteria you need to keep in mind when assessing your options. HRMS is one good example of the potential of these systems. Add on features like Employee Performance Management, Learning Management System, and Employee Onboarding make things even better.
In this blog, we will highlight 10 important things about HRMS solutions. By having good awareness about these factors, it will be easier for you to understand the significance of having a good human resource management system, and how to pick the best one for your organization. Let’s get into more details.
1. Saves Time
Human resource management solutions can do a lot of things. HR documentation, task management, and handling recruitment processes are some of the major tasks that an HRMS can cleverly process in minimal time and effort.
2. Good Transparency
Employee directory, handbook, assets, code of conduct, regulations, and more are resources that your employees might want access to often. An HRMS works like a self-service portal to provide them with all the data and resources they need.
3. Allows Re-Decorating
Another big highlight of an HRMS portal is that it never gets outdated in terms of looks or functionality. You will always have the chance to re-decorate the UI to make it look up to date and new. You can also request a special feature or option to make the HRMS more suited to your needs.
4. Backs Your Employees
Unlike the traditional HR software, human resource management solutions today enables users to access and process tasks even when they are not in the office. Working while traveling and after-hours is made easier.
5. Endless Capabilities
Furthermore, wonderful solutions like Dock's HRMS comes loaded with plenty of features and capabilities that let employees work with more productivity and enthusiasm. It will create a new positive work culture that instills more quality and ensures the right use of skills.
6. Promote Change & Enhance Growth
With a perfectly designed HRMS solution, you will be able to make your HR department work more efficiently. They will be able to put more focus into tasks and not have to worry about the process itself.
7. Define Your Needs
When it comes time to choose an HRMS, remember that you must meet your company’s needs. Define what problems you want to solve using HRMS software and how this software can help your company. Knowing your company’s requirements will help you better understand what features you need so you’ll know exactly what you’re looking for.
Some examples of requirements:
- Employee database to manage employee information
- Recruiting and applicant tracking to find and hire candidates
- Performance evaluation to supervise employees’ work, track progress, and set goals
- Learning management to create training plans for employees
8. Consider Your Company Size
Another thing you should consider is the number of employees in your company. Some HRMS software systems are designed for small or mid-sized businesses, while others are designed for large companies. Keeping this in mind is important to find the right solution. Even if your company is small now, make sure you can still use the HR software you choose when your business scales. You want an HRMS that will grow with you.
9. Check Integration And Customization Capabilities
HRMS software allows you to execute a variety of functions all in one place. To make that possible, there’s often a need to pull data from other systems like payroll and accounting. Ensure that you can integrate HR software with these systems. The ability to customize HRMS software can be a key factor in your decision because there’s no one-size-fits-all solution for all teams and companies.
10. Assess User Experience
It’s also crucial to weigh the end-user experience when comparing systems. For example, is your system mainly intended for use by your HR department or will some or all employees need to rely on it as well? There’s a difference between someone in HR using the system for process automation and efficiency, and an end-user who spends most of their time in PowerPoint, Excel or calendar software. Be sure to always consider the different level of users as well as their needs and skills.
Written by Alex K Joseph
Alex Joseph is a Digital Marketing Strategist with explicit knowledge in Content Marketing and Microsoft Technologies. A writer by day, Alex is a night owl and a DIYer. Alex's theory is to make businesses achieve success with modern solutions and smart exploitation of resources.