At Dock 365, we always want our customers to be happy and get the outputs they wanted. For that, we do a lot of things right from the start. Even though contract management is one of the most critical departments in every business, people are not completely aware of what exactly they should consider or how to implement contract management systems to assure the best results. With our many years of experience in providing contracting software to businesses of all sizes and from various industries, we can tell you few things that can make your contract management software implementation perfectly set up.
Let us explain 5 things we learned from our contracting software deployment experience. This information will surely give you a clear path to a successful CLM implementation.
Know Where You Want to Improve
If you already have a contract management system implemented for your business, you will have your reasons to look for another. Certainly, you will know its benefits and disadvantages. There are plenty of areas in a CMS system that might require an enhancement, based on your changing workflows, and demands. In that case, it is essential to know at what stage you want an improvement. If you want to make your contract creating process faster and easier, you should look for a solution that allows you to create and save templates for easy contract creation.
A Future-Ready Solution is a Must
We have seen many organizations coming with contract management solutions that are getting outdated and unsuitable for use just after few years of fresh deployment. The main reason behind this unfortunate situation is that their software is not agile enough to comply with the growth or changes a business goes through in the future. Finding a future-ready contracting software is the only solution for this. A Microsoft SharePoint powered CLM software is a perfect solution for this.
Learn What Changes You Want in Contract Authoring
Contract authoring must be made possible in a quicker, smarter, and precise manner. Templates with pre-uploaded legal documents, attachments, and the ability to auto-populate data for general fields for similar templates are some of the innovative changes modern companies are looking to achieve. No doubt that these capabilities can offer your team revolutionary contract management abilities.
What Information You Wish to Pass to Your Contract Managers
As always, it is not about having all the latest features and options in your contract management system. If you want to know how to implement contract management software well, you need to understand what facilities matter to you. Even after getting all contract management options and features in hand, sometimes half of those features or data will go unused by users. It is always better to avoid those features and facilities your users are never going to use. Whenever you think about how to implement a contract management system, try to give them the data and services they need. Overwhelming users with unnecessary data and options will affect their productivity.
Collect Inputs and Comments from Your Team
When we talk about ground-breaking solutions and innovations, many organizations forget to follow the basics. You must get inputs and comments from your contract managers and authors to know what limitations and problems are faced by the current system. After getting a clear picture of the features and capabilities of the proposed system, explain it to your contract managers and listen to their comments. If they think any of those options need some customizations to match your contract workflows, it will probably make a huge difference.
Instead of learning how to implement contract management system right away, you should learn to study your requirements from the present system. Make the right decisions by taking suggestions from your team and keep your contracting processes smart.
If you wish to see how an intelligent Contract management System looks, book a demo of Dock 365’s CMS solution now.
Written by Alex K Joseph
Alex Joseph is a Digital Marketing Strategist with explicit knowledge in Content Marketing and Microsoft Technologies. A writer by day, Alex is a night owl and a DIYer. Alex's theory is to make businesses achieve success with modern solutions and smart exploitation of resources.