Top Benefits of Using Technology with Project Management

Topics: Office 365

office 365 project management 

If you need to find something out, you expect to be able to do so quickly and conveniently. It is no longer necessary to trawl through encyclopedias or take a trip to the library to do research. If you don’t know the answer, you can Google the question on your computer or mobile phone.

This phenomenon has contributed the rise of cheating in pub quizzes, but it has also made project management more difficult. Today, project stakeholders have different expectations about project information, because they can get other information at the click of button.

A variety of worthwhile tools have become available in the form of project management technology that previous generations could only have dreamed about. These attributes allow for smoother operation, increased efficiencies, and a better overall collaborative experience.

  • Data backup: Filing cabinets, once essential organizational tools, have become all but obsolete when it comes to project management. Technology makes it possible to back up all your data on an ongoing basis, and keep records on file even when your computer crashes. By storing everything on the cloud or a secure and separate hard drive, you can be certain your project will not fail due to a computer glitch.
  • Instant communication: Telecommuting has enabled all kinds of capabilities with modern technology. It gives you the opportunity to work from any location, whether your own home or on the road. According to Forbes, one in every five Americans currently telecommutes for work. With that telecommuting comes the necessity for instant communication via messaging, email, telephone, video calls, and more.
  • Keeping up with deadlines: Without an interactive technological platform, keeping up with deadlines across company divisions can be extremely difficult at best. With recent technology and software, collaborators can stay on schedule and complete tasks by a deadline everyone is comfortable with.
  • Budget tracking: The invention of Excel spreadsheets was revolutionary when it came to keeping track of business expenses, but the formulas are complicated, especially when you have multiple varieties of expenses to manage. Modern project management software and business budgeting programs have simplified that challenge because they pretty much do the math for you.
  • Time stamping: How much time did you spend on that last task? You probably weren’t watching the clock, even though it’s an essential part of managing your project and properly billing the client. New project management software will help you calculate or track the time spent on each project so you don’t have to pay such close attention to the clock.
  • Social media: Websites that host and encourage a high amount of social interaction not only help you to reach out to customers and clients, but also help you stay on top of your tasks. You can receive task status updates through Twitter, and communicate with team members and clients through Facebook and other social media platforms.

 

Technology improves project management

Technology has made project planning and execution so much easier today. With the right tools up your sleeve, you can see significant improvements in your processes and bottom line. Tools such as Office 365 can catapult your project in the right direction.

Suggested blog: Benefits of Project Online Professional with Office 365

 

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