It doesn’t matter what your business is, compliance management is a necessary part of operating. If you can’t ensure your company is adhering to the rules, then you risk getting shutdown. The thing is, it’s easy to say, “you need to maintain compliance,” but not many people describe how. As a result, many companies’ approach to compliance management is to cross their fingers and hope. This bare bone approach to compliance management can hurt your company in the long run. That’s why it’s important to invest in a compliance management system. Compliance management software is a fantastic tool that can help your company maintain compliance. If you’re still not sure, let’s look at 7 ways compliance management software can help your business.
Reduces Legal Risks
If there is one thing no company wants to go through, it’s a lawsuit. Lawsuits can be devastating for your company’s reputation and bottom line. A recent study found that small businesses paid out $182 billion for commercial liability costs in 2018. When faced with a lawsuit, any money that you’re spending in legal fees is less money that you can spend on hiring, expanding, and building new products or services. Not only that, but depending on the lawsuit, your company may take a major hit in the public opinion. With a compliance management system, your company won’t have to worry about potential lawsuits. You’ll be able to operate securely knowing that you’re compliant.
Simplifies Tracking Regulation
Compliance management software works by brining all your legal, regulatory, and business requirements together in one centralized system. This makes tracking everything you need to maintain compliance easy. Instead of having to sort through multiples spreadsheets until your eyes glaze over, you can use the search functionality to find what you’re looking for. Further, by having everything in one place, you can ensure that everyone has access to the information they need for compliance. You won’t run into issues where something slips through the cracks. Instead, with everyone having access to the information, you can operate smoother without having to backtrack to check for compliance blips.
Makes Tracking Compliance Easy
A major facet of compliance management is tracking your company’s compliance activities. These include your audits, inspections, plans, assessments, and more. Compliance management software allows you to store all of these in a centralized repository. All users responsible for compliance management can easily access and update the system as they complete activities. The software keeps track of these to allow your compliance team to see how effectively your company is maintaining compliance. You won’t have to worry about key activities going unreported or overlooked. Instead, you’ll be able to operate confidently knowing your company is compliant.
Automates Compliance Activities
Compliance management software doesn’t just make your tasks easy; it can help eliminate some of them altogether. A compliance management system allows you to automate many of the more tedious, time-consuming compliance processes. These include task scheduling, compliance monitoring, approvals, notifications, and more. With this, you can eliminate human error from a sizable portion of compliance management. Automation makes it so your compliance management system can drive agility, efficiency, and accuracy in your organization. This allows your team to better utilize your resources and focus on more important work.
Builds Your Reputation
The more your company can maintain compliance, the better your reputation is going to be. This includes both your reputation with your customer base and with your employees. As we said before, lawsuits can harm your reputation. By using compliance management software to maintain compliance and avoid lawsuits you can ensure your record comes up clean when customers research your business. Customers only want to work with trustworthy organizations, which is why a record of compliance will boost your reputation. This also goes for your team. By investing in compliance, you prove that you’re a company worth working for. You’ll be able to attract better and more qualified employees and retain your high performing workers.
Reduces Operational Costs
While the up-front investment into a compliance management system can be costly, it will ultimately pay for itself in no time. We briefly touched on a benefit of compliance task automation, but another is that it can help you save money. Instead of hiring extra staff to manage compliance for your company, you can utilize the system and not have to pay for extra salaries. Further, compliance management software can prevent you from buying resources you don’t need. It allows you to track your needs and find tools and resources that perfectly fit your company’s compliance needs.
Creates a Roadmap for Your Business
One of the biggest benefits of a compliance management system is that it shows you where to go. Compliance management software maps out your regulatory requirements and tells you where you need to improve. It tells you everything you need to know to build out an improvement plan. Essentially, this “compliance calendar” helps you prioritize what needs to be fixed/resolved and when. This way, you can effectively map out your compliance activities to best drive compliance in your organization.
No matter what industry you’re in, your company is going to have to wrestle with compliance. Whether these are based on legislation, regulatory bodies, or your contracts, you must maintain compliance. That’s why a compliance management system is a great investment for any business. Compliance management software has plenty of benefits beyond the ones we listed above. If you’re interested in learning about these, feel free to sign up for a free demo. We’d love to answer any questions you have and show you how a compliance management system can benefit your business.
Written by Quentin Russell
Quentin Russell is a Content Specialist with knowledge of Content Marketing and Social Media Marketing.