How to make Approval Form in PowerApps-Part I

Topics: SharePoint Tips, SharePoint, PowerApps

Written by Sneha Gopal

Hello everyone !! We are back with another edition of SharePoint Tips. This is going to be a blog series. So, stay tuned! In the first part, we will show you how to make a mobile app in PowerApps that connects to both Flow and SharePoint with an aim to have an easy items submission and approval process.

Let's get started. 

  • To begin with we will be using a list named as Approval list with some simple fields. It is in this same list that users will be submitting the items and the same items  will be approved.

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  • In addition, we have also created an app from scratch with simple header and two buttons that don't work.

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To start, you need to connect the app to the approval list. To achieve the same:

  • Go to view tab Data Source
  • Add a new Data Source
  • Click new connection
  • Once you do that scroll down and find SharePoint
  • Choose Connect directly 

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  • While that loads, grab the URL for the sub site that the list resides on and paste it as shown in the screenshot below and Click Go.
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  • Now, you can easily choose the desired list.

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  • Once that loads, you will be able to use the data anywhere in the application. Insert a form to use that data.

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  • Connect the form to the list you just made. 
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  • Once connected, it will add all the fields in the form.You can edit the fields as per your requirements.
  • Test it to see that the two buttons Clear and Submit  actually don't work. 
  • To ensure that the app works, you need to initiate the form at some point in the application.
  • Type in ResetForm(Form1); NewForm(Form1) to make the clear button completely functional.

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  •  Similarly, to make the submit button function you need to type SubmitForm(Form1);NewForm(Form1).

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  • Put some test data and choose an approver. The clear button and submit should work fine. 

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  • Once you submit the test data, go to the list and you can see the right data and approver.

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That's all for today.

For the next part, we will be  using a flow to have this data send an e-mail to the approver. The concerned approver will either approve or deny the data in the e-mail and that will have an update in this list.


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