5 Reasons Why Every Business Needs Microsoft Office 365

office 365 tools
 
Your office may already have it installed for everyone to use, but how do you know if you're utilizing the software package to its full potential? It's now beyond the basic Microsoft Office Suite with software such as Word, Outlook and PowerPoint. Learn about why we believe its the "must have" of software packages...

Cloud Storage with OneDrive

By now you probably noticed that the software no longer comes in the mail for an IT professional to install for you. Everything is stored in the cloud for your convenience. The software is set up to store your documents in the cloud as well. Gone are the days of worrying about taking up precious server space and having your IT department sending out disapproving emails about clearing out space to make room for the new project files. Microsoft provides a cloud-based server called OneDrive. It comes with 5 GB of storage space free of charge; additional storage can be added through other services. 
 
Automate files with Microsoft Flow in OneDriveFlow provides a set of tools to automate tasks across apps and services, simplifying the process of managing repetitive and often complex actions like PDF conversion and approval routing. Starting this month, Office 365 subscribers can now run workflows on selected files and folders in OneDrive, allowing for the simplification of common tasks like saving multiple email attachments to folders and providing upload notifications.

Chromebooks with Google Play

Office mobile apps can be accessed with Chromebooks.  These apps were originally designed for Android phones, and they’re not yet fully optimized for the Chromebook form factor. As with all of Microsoft's mobile apps, an Office 365 subscription is required to edit documents on devices with a screen size of 10.1 inches or greater. Learn more about Office apps for Android devices here

Automatic Drive Classification with Mile IQ

New features in MileIQ use Microsoft AI to save time by automatically classifying trips. It will now detect frequently visited locations, learn how they are typically classified, and offer to auto-classify them in the future. Additionally, Work Hours makes it simple to set the times a user works, including multiple shifts, and will automatically classify drives outside of those hours as personal. Subscribers always have the option to re-classify a drive if necessary from the web dashboard.

 

Secure External Sharing Links in OneDrive and SharePoint

In September at Ignite, Microsoft announced a number of improvements to external file sharing in OneDrive and SharePoint, including the ability to send secure external sharing links. This feature is now generally available to Office 365 subscribers, allowing external recipients to access files and folders—without a Microsoft account—by providing an email-based verification code each time a user accesses a file. IT administrators can also specify how often external recipients must get a new code and re-verify their email address, providing ongoing protection for your organization’s files and folders when they are shared with external recipients.

Clock-in and out in Microsoft StaffHub

New features in StaffHub help organizations centralize many of the daily processes workers undertake, reducing overhead and maximizing the impact of their Firstline Workforce. Now workers can clock in and out of their shifts within the app, in addition to managing daily activities and accessing company news and resources. These updates help streamline daily processes and help create a more well-informed workforce.
 
 

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