How to Share Files & Folders in SharePoint

Topics: Office 365, SharePoint Intranet Portal, SharePoint Tips, SharePoint Library

How to share SharePoint files/folders

  • Click on the file/folder you want to share and select Share.
  • Choose the appropriate option from the dropdown list to define the kind of permission you wish to provide.
  • Click on Apply after making the changes and enter the usernames along with a message.
  • Click on Send when you are ready to send the link.

Steps to see with whom a SharePoint file/folder is shared

  • Select the file and click on the Information icon in the upper right.
  • From the Details pane, select Manage access and click on the Links Giving Access section in the Manage Access panel.
  • Click on the ellipsis to view the users who have access to the link.
  • The Direct Access section displays users with direct access to the file.

Tips to stop sharing or change permissions of SharePoint files.

  • Choose the file or folder you wish to change permissions and select Information.
  • Select Manage Access option from the Details pane.
  • Choose Stop Sharing to stop sharing the file entirely.
  • Delete the sharing link by choosing x after clicking on the ellipsis near the link.
  • Go to Direct Access section to change permissions or stop sharing with anyone on that list.

How to get a link to a file or folder

  • Select Copy link to copy the link automatically to the clipboard.
  • Click on the dropdown and choose appropriate options.
  • You can select the users for whom you want this link to work.
  • Click Apply when finished making the changes.
  • You can now paste the link anywhere applicable.

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