SharePoint Trends and Techniques

Microsoft SharePoint allows you to integrate a lot of tools to work more efficiently. The tips here cover some keyboard shortcuts and easy ways to bulk edit list item properties.

How to share SharePoint files/folders

• Click on the file/folder you want to share and select Share.
• Choose the appropriate option from the dropdown list to define the kind of permission you wish to provide.
• Click on Apply after making the changes and enter the usernames along with a message.
• Click on Send when you are ready to send the link.

Steps to see with whom a SharePoint file/folder is shared

• Select the file and click on the Information icon in the upper right.
• From the Details pane, select Manage access and click on the Links Giving Access section in the Manage Access panel.
• Click on the ellipsis to view the users who have access to the link.
• The Direct Access section displays users with direct access to the file.

Tips to stop sharing or change permissions of SharePoint files.

• Choose the file or folder you wish to change permissions and select Information.
• Select Manage Access option from the Details pane.
• Choose Stop Sharing to stop sharing the file entirely.
• Delete the sharing link by choosing x after clicking on the ellipsis near the link.
• Go to Direct Access section to change permissions or stop sharing with anyone on that list.

How to get a link to a file or folder

• Select Copy link to copy the link automatically to the clipboard.
• Click on the dropdown and choose appropriate options.
• You can select the users for whom you want this link to work.
• Click Apply when finished making the changes.
• You can now paste the link anywhere applicable.

Here are some tips on how to add tasks to a timeline in SharePoint, and steps to change the appearance of the timeline to a preferred manner. Learn how to indent or outdent tasks, and how to move tasks in the timeline.