How To Create A Webinar in Microsoft Teams

Topics: Microsoft Teams

Written by Alex K Joseph

Most of us are familiar with Microsoft Teams meetings. Teams' meeting feature is remarkably efficient, built with several advantageous features. However, were you aware that Microsoft Teams offers the ability to schedule a webinar? In this blog, we'll show you how to create a webinar in Microsoft Teams.

The Difference Between Meetings and Webinars

Your typical Teams meeting will involve various activities including discussions, planning, sharing content, assigning tasks, and more. In webinars, the atmosphere and the roles are more well-defined and controlled. Webinars usually have predetermined presenters and registration forms for attendees.

How To Create A Webinar in Microsoft Teams

Complete the following steps to create a webinar in Microsoft Teams.

  • First, go to Teams and click the Calendar option located at the left side menu bar.
    new meeting - webinar
  • From the Teams Calendar page, click the drop-down next to the New meeting option, then choose Webinar.
  • A New webinar creation page will appear. Enter various information including Title, Presenters, Date, Time, Location, and Webinar description.
    Add title, date n time, description etc.
  • You can also adjust details like Time zone, Category, Response options, and Require registration option at this stage.
  • There is also an option to View registration form. We will first save the details entered thus far, and then we'll customize the registration form in the next step.
    Click on send to save event - Registration form
  • Click Send located at the top to save the event and send invitations to the presenters assigned.
  • Presenters will immediately receive an email invite.

How to Configure Webinar Registration Forms in Teams

Registration forms are necessary to effectively schedule webinars. You'll have to send the link to the registration form to people expected to attend the webinar. Let's learn how to customize the Teams webinar registration form.

  • Go to your Teams Calendar and click a webinar event.
    Edit webinar from calendar
  • Click Edit.
  • In the webinar details page, click Customize registration form.
    Customise registration form
  • You will then be taken to the Teams webinar registration form window.
  • Click Edit.
  • You can now upload a banner image for the webinar registration page.
  • Add a title, update the date and time, and provide a description.
    Upload image, title, time, description
  • Click Add speaker at the bottom and enter the speaker’s name and bio.
    update speaker data and click on add field
  • If you wish to add any extra fields to the form, click Add field and choose appropriate options from the list.
    Adding a question for attendees
  • In our demonstration, we are adding a customized question with choice-type answers.
    View in browser
  • Next, you will add the question and desired answer options.
  • Click Save at the top to update your changes.
  • At this stage, an update notification is sent to users who have already registered for the event.
  • Click Send to confirm.
    Send an update notification to everyone registered already
  • Click View in browser to see a preview of the registration form.
    preview of registration form
  • From the webinar details page, click Change options to adjust meeting options if desired.
    change options - meeting options
    Meeting options webinar
  • You have now completed your webinar scheduling process.
  • Click Copy registration link located at the top to send it to users expected to attend the event.

Use These Tips for Successful Teams Webinars

Schedule events at least 2 weeks in advance so potential attendees and presenters can plan ahead.

We recommend preparing your registration forms in a manner that provides presenters and hosts with the most useful details.

Last but not the least, share the registration form link with relevant users. Links can be easily shared through any medium, whether it's via email, social media, direct message... just ensure that it reaches everyone!


Try out these options and tips and let us know about your experience with creating a webinar in Teams. Have a great day.

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