Remote work mode has gained huge popularity in the last year. Many of the companies have turned their entire workforce into remote mode. There is also a good percentage of companies who turned back to their usual office spaces and hybrid work modes. Regardless of these work modes, it is essential to make content and data easily available for your workforce to process work. SharePoint and OneDrive are considered the best modern collaboration platforms or tools. These Microsoft solutions ensure that your team gets access to required data and information anytime, even from their work-from-home locations. To make that possible it is essential to migrate all your content to SharePoint and OneDrive. In this blog post, we will tell you how to migrate to SharePoint and OneDrive error-free.
What is your reason to migrate to SharePoint and OneDrive? It could be anything! Maybe you are not happy with the cloud storage platform you are using now, or your document collaboration facility is not providing a good user experience overall. There could be other reasons behind your decision to do this. We have a few reasons to share which you should not miss at any cost. These benefits will surely provide your business with amazing productivity and collaboration capabilities without compromising on safety.
Microsoft SharePoint and OneDrive are now offering exceptional integration capabilities with Microsoft Teams. Ever since organizations around the world started to switch to remote mode, the already popular collaboration and communication platform became a massive hit. Furthermore, both options allow you to set compliance and governance policies at the organization level. These policies will then apply to all these platforms. This is one huge benefit that makes Microsoft 365 a unique productivity platform or set of tools when compared to the competitors.
You can plan and migrate data to SharePoint in many ways. There are also data migration tools made available to make the process easy. However, it is important to execute the data migration process with proper caution. Here are the 5 steps that will let you perform error-free data migration to SharePoint and OneDrive.
Storage solutions have always been significant in business. Before learning about SharePoint and OneDrive migration best practices, make a good understanding of the data storage solutions, locations, and apps you are currently using. You might already be using cloud storage services, apps, or file servers. Here is what you need to do:
Based on your findings from the first step create a clear timeline for all activities, concerns, or other influential factors that your team might encounter during the data migration to SharePoint and OneDrive. This helps you to let other people in the organization know everything prior to the migration. Make the most of this step to consider other events or important dates that might clash with your data migration activities.
You can choose from a good list of SharePoint migration tools to complete the process with ease. However, understanding the specific characteristics of each tool is essential to perform the data migration process effectively. Here are some of the tools and when to use them:
Once you have decided what SharePoint migration tool you must use for the data migration process, make a detailed plan. It will be better to perform the process during the off-hours or on weekends. Usual business hours should be avoided for safe data migration. It is important to give people enough time to plan and take precautions during the process.
It will be a smart move to run a pilot before you attempt the actual migration. This allows you to figure out any risks or issues that you might have missed or are hidden. You can even decide to run the pilot even at the time of actual migration for extra caution. Ensure that you generate a detailed report that lists all data shared, the status of the process, and any errors. Work based on the report to make the data migration a success.
Once the migration is complete, set up a change management team (if you do not already have one) to make the adoption and transition to the SharePoint and OneDrive platforms smooth. Remember, preparation and planning can make your migration process successful. Good luck.