How To Create a Glossary Page in SharePoint

Topics: SharePoint Online, SharePoint Wiki Sites

Written by Alex K Joseph

Search engines like Google have largely replaced the need to use physical dictionaries to find the definition of words. Why spend time digging through a book when you can Google a word and learn its meaning within a second?

Search engines support businesses and organizations in processing daily work. However, a glossary with designations per business process or department is key to efficiency. Businesses, communities, and organizations create glossary web pages to help their teams, community members, and other users understand the context or meaning of specific terms. In this blog, we will teach you how to create a glossary page in SharePoint.

Why You Need a Glossary

A glossary is a resource used to learn the definition of words, and in the context of business and contracts, several terms hardly used in daily conversations will be presented. With a glossary, your users can instantly gain understanding of exact terms. For example, we offer a Glossary for users to explore the meaning of different contract management-related terms. 

Now, let's go ahead and learn how to create a glossary in SharePoint with the step-by-step tutorial provided below.

How To Create a Glossary Page in SharePoint

  • Select the SharePoint site that you'd like to create a glossary page for.
    Choose a SharePoint site.
  • Create a specific page for the glossary by clicking the +New option and selecting Page.
    create a new page for glossary.
  • On the next page, choose your desired template and click Create page. A Blank template is a great option.
    choose a template and click on Create page
  • Provide a cover image and name for the page. We added a custom image in our example below. You can publish the page at this stage if you wish.
    Choose a desired cover image and name for the site.
  • Add a Text web part to the page by clicking the + Search Text in the search box if you do not see the web part by default.
    Add a text web part by clicking on the plus icon
  • Once the web part is added to the page, the next step is to set up an alphabet index.
    Create an alphabet index as the first step - set the formating right
  • Enter the letters A through Z into the web part.
  • In the next text web part just below that, start adding all the terms in alphabetical order with their accompanying definitions. Add a letter heading for each section.
    List down alphabets and terms and their definition in another text web part
  • Next, turn the alphabet headings to Heading 1 tags.
    Format the Alphabet hheadings as H1 titles - bold the term headings
  • Bold the terms so users can quickly identify them.
  • Publish the page when complete.
  • Now, open the same page in another tab.
  • Take your page to Edit mode.
  • Copy the alphabet title links by right-clicking the link icon next to each title.
    Copy title link
  • Hyperlink the respective letter in the alphabet index above (The first text web part we created).
    Select the aphabet and hyperlink
  • Repeat the same for all letters in the index.
    republish the page
  • Republish the page by clicking the Republish button at the top-right.
  • Now you can click on any letter in the alphabetical index, and you will then be taken to that letter's section of the page.
    click on the hyperlinked alphabets
    you will be taken directly to that section of the page

Helpful Tips 

We recommend color-coding your alphabetical index and its terms. In addition, customizing the font size and alignment will make your glossary and its associated content more aesthetically pleasing and visually appealing to user.

Enrich the User Experience with Additional Web Parts

The following web parts can be a great addition to your page:

  • Hero Web Part
  • Image Web Part
  • YouTube Web Part
  • File Viewer Web Part
  • Embed Web Part

These web parts are excellent for providing additional details for each term. If you create a glossary page in your SharePoint, let us know all about your experience in the comments section below.

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Have a good day.

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