SharePoint Trends and Techniques

Knowing how to make your SharePoint Online 2019 site look different is important. This week, we would like to talk about different techniques to customize a SharePoint Site.

You can customize the Office 365 theme from the admin center effortlessly. You need admin rights to change the default theme that determines how the top navigation bar for everyone in the organization is displayed.

Microsoft Planner enables you to create a plan, assign tasks, make teams and a lot more things in just simple steps. This week we would like to give you tips to get started with a plan in Microsoft Planner and to add tasks to a plan.

Last week we shared tips to get started with Microsoft Planner. Now let’s give you more insight to utilize plans more effectively. Learn how to add people to a plan and steps to assign tasks to those people.

Sharing documents, files, and other content with people within and outside your organization is an important process. You can share Office 365 sites with external users to make collaboration smooth.

The benefits of sharing a calendar in Outlook will surely impress your team. It enhances your team’s efficiency and communication. You can balance assignments and events, along with saving time.

How to share SharePoint files/folders

• Click on the file/folder you want to share and select Share.
• Choose the appropriate option from the dropdown list to define the kind of permission you wish to provide.
• Click on Apply after making the changes and enter the usernames along with a message.
• Click on Send when you are ready to send the link.

Steps to see with whom a SharePoint file/folder is shared

• Select the file and click on the Information icon in the upper right.
• From the Details pane, select Manage access and click on the Links Giving Access section in the Manage Access panel.
• Click on the ellipsis to view the users who have access to the link.
• The Direct Access section displays users with direct access to the file.

Tips to stop sharing or change permissions of SharePoint files.

• Choose the file or folder you wish to change permissions and select Information.
• Select Manage Access option from the Details pane.
• Choose Stop Sharing to stop sharing the file entirely.
• Delete the sharing link by choosing x after clicking on the ellipsis near the link.
• Go to Direct Access section to change permissions or stop sharing with anyone on that list.

How to get a link to a file or folder

• Select Copy link to copy the link automatically to the clipboard.
• Click on the dropdown and choose appropriate options.
• You can select the users for whom you want this link to work.
• Click Apply when finished making the changes.
• You can now paste the link anywhere applicable.

Tips to solve issues with edit/sync Outlook.com shared calendars after migration

• Ensure that your calendars and email sync correctly.
• For that, you need to reconnect your Outlook.com account to Outlook for Windows.
• To do that you can create a new Outlook profile and add your Outlook.com account.
• Once it is done, delete your old Outlook.com profile.

Tips to solve issues with editing a shared calendar in Outlook 2016

• You cannot use Outlook on Windows to edit Shared calendars with your Outlook.com account.
• This applies even if you have reconnected your Outlook.com account to Outlook.
• Outlook 2016 for Windows possibly allows editing shared calendars.
• You can edit a shared calendar by going online to your own Outlook.com calendar.

SharePoint Team Sites can be utilized for project management by preparing them for specific tasks and processes. Learn how to manage projects on a SharePoint Team site by knowing tips to plan and manage a project.

Here are some tips on how to add tasks to a timeline in SharePoint, and steps to change the appearance of the timeline to a preferred manner. Learn how to indent or outdent tasks, and how to move tasks in the timeline.

Learn some useful tips and information about uploading files and folders to a Document Library in SharePoint. Know how to upload files to a SharePoint Document Library using the drag and drop method.

When you want to update a file with new information, it is important to check out the file first and then make the changes. You can check in the file back to make it available for others to view and edit.