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For businesses and organizations, collaborating with people outside the organization is as important as they with their people within the organization. However, security is a big concern when it comes to external sharing and collaboration. We have done a blog earlier talking about ‘How to configure organization-level sharing settings for SharePoint’. Today, we are going to talk about 8 ways to make your Microsoft 365 guest sharing environment safe. Like in the case of external sharing, you need to ensure the best sharing environment to allow guests access to files and folders safely. You are about to know some critical information about guest sharing in Microsoft 365. Let us go straight to different ways in which you can give shape to a safe guest sharing environment in Microsoft 365.
Content management and file sharing is a major highlight of Microsoft SharePoint and OneDrive. With a Microsoft 365 subscription, you can access a bunch of similar tools and services, that make it easier for your organization to nurture collaboration inside and outside of the organization exceptionally. How to use SharePoint to share files? To set up the perfect background for sharing and ideal collaboration circumstances, you need to configure organization-level sharing settings for SharePoint. As Microsoft SharePoint and OneDrive are working based on the cloud storage facility, sharing content to external users is easier than ever now. It also makes it easier to collaborate with people no matter where they are or what time zone, they are in.
As you're probably aware, SharePoint is one of the best tools on the market for document storage and management. Sharing documents in SharePoint Online is incredibly easy. Sharing documents with third parties is a little bit more complicated. How can you manage external sharing in SharePoint Online safely? To answer that, we wrote this basic guide that should walk you through what to do. Let's take a look at managing external sharing in SharePoint Online.
One Note is one of those Microsoft products that seems to be one dimensional when you first start using it, but it isn’t until you make use of the product that its real value starts shining through.
As a task and project management tool, Microsoft OneNote is one of the best tools out there and one of the best ways to integrate with other office apps is with Outlook for a project management tool. I know you're thinking, Outlook already has a simple to use task manager? While this is true, the simplicity of it is both it's redeeming quality and downfall.
You are easily able to manage tasks and align them based on the project they're associated with and write notes to go along with the functions, but the user is minimal on the features within these notes. For example, if you need to add spreadsheets, documents, meeting notes associated with these tasks and need them easily accessible you're going to be left hanging high and dry, thankfully OneNote can step in and do this for you.
Adding OneNote to Outlook
To do this from within Outlook, just click on File and then Options. Along the left navigation menu, click on the Add-Ins link.'
How much time do you think an employee spends on average per week searching for information, and collaborating internally? According to Interact Source, "19.8 % of business time – the equivalent of one day per working week – is wasted by employees searching for information to do their job effectively."(Source).